Add an access code to a player

Access codes allows you add a password to a player in order to control who can view your video content and when. You might use an access code to:

• Limit access to internal videos.
• Keep in-flight content private for review by a small audience.
• Allow only paid subscribers or fans access to limited edition content.

Access codes can be configured to expire after a period of time and you can limit the number of times an access code can be used.

You can also allow users to request access to a player. Each request will be submitted by email, which can be approved or denied.

Requirements

• Edit Players role permission

Create an access code

1. From the Vidyard dashboard, select Content > Players 
2. Hover your cursor over the player that you want to restrict with an access code, then click Security.
   
3. Under the Security tab, click Access Control
4. Select + New Access Code
   • Enter an access code of your choice (6-15 characters)
   • Optionally, enter an expiry date, then click Apply. If you leave this field blank, the code will not automatically expire.
   • Optionally, enter the maximum number of times that an access code can be used.
5. Click Save

Allow viewers to request access 

You may also allow viewers to request access to your video. This can be used in combination with a set of access codes, so some viewers may enter the correct password while others might request permission to watch your video.

When a viewer requests access, the selected moderator receives an email to approve the request. If approved, the viewer will receive an email with a special tokenized link to view the video.

If you have added a whitelist to automatically approve viewers from a specific domain, they will receive an approval email with the tokenized link automatically.

1. Under the player security Access Control tab, check Allow users without an access code to request viewing access
2. Use the dropdown to select a moderator
   • Moderators receive an email with the request for an access code
   • The moderator can be any user within your Vidyard organization
3. Configure any optionally settings:
   • Select a display name for incoming access code request emails that the moderate will receive.
   • Create a custom approval message. This message will notify the requestor that an access code has been granted
   • Create a custom denial message. This message will notify the requestor that an access code has not been granted.
   • Add a set of whitelisted domains that will automatically receive approval upon request. For example, any requests from "vidyard.com" receives automatic approval, while all others require manual review
4. Enter a number in the Max Uses field to set to the number of times a generated access code can be used.
5. Click Save Changes