The Vidyard Group feature gives you control over the "who, what, and how" of your video content. By configuring your groups, users, and permissions, you can align Vidyard with the various goals, structures and responsibilities within your organization.
Groups allow you to organize your video content across different teams, departments and use cases. As your business grows and changes, groups can be configured to meet your evolving needs.
Consider how you want your video content to be organized and accessed:
- Which teams will be utilizing the platform?
- Will different teams have access to the same videos?
- Are there unique projects that might benefit from a separate set of analytics?
- What is the ideal workflow for those using video content?
The group feature is where much of this decisions making takes place.
The following section introduces you to the Vidyard Group feature and the tools that allow you to make decisions about the organization of your video content.
Parent and Sub-groups
To access your Groups and Users page, select the Group icon from the main menu, then select Groups and Users.
The Groups and Users page allows you to see the structure of your Vidyard account. The basic structure divides your account into a Parent Group and Sub-groups, should you require any.
A parent group is the overarching group within your organization. The parent group has the ability to view and manage all sub-group assets.
Sub-groups are individual accounts that live within the parent group of your organization's Vidyard account. Sub-groups allow for the configuration of separate videos, players, users, integrations and analytics. Sub-groups can be created to divide content between different teams and divisions, or for specific projects.
The ability to create and manage different sub-groups allows your Vidyard account to be highly scalable as your organization's goals, priorities and business needs change.
There is no limit to the number of sub-groups that can be created.
Roles and permissions
Vidyard offers a variety of permissions for roles within both the parent and sub-groups, giving you the ability to customize how your video content is internally viewed, edited and distributed.
Within each group exists the following basic structure:
- Admin: users within the admin group have full permissions and the ability to define permissions within the parent group and any sub-groups.
- Users: users within this group can update, change, and manage content as determined by the admin.
- Custom role: you can create custom roles within a Vidyard group. This can help you to delegate specific responsibilities to various users (e.g. a co-op student may have slightly different permissions than your standard user).
The following types of permissions exist for each role:
- Create and edit group players
- Access and control over features such as integrations and branded sharing pages
- The ability to create, manage and edit other groups as well as invite new users to your Vidyard organization
- Create and edit hubs
See our article on how to set and manage permissions for more information.