How to publish your video to YouTube
With Vidyard's integration for YouTube, you can publish any video in your library directly to a connected YouTube account.
When you publish to your channel, Vidyard directly uploads the video so that it plays natively within YouTube. You'll find the video alongside the rest of the content in your channel's library.
In this article, you'll learn how to:
- publish your videos to a connected YouTube channel
- sync changes made in Vidyard to your published video on YouTube
- manage your published videos in Vidyard
- troubleshoot error and status messages
- see views from your published videos in Vidyard's Insights (applies to: Vidyard Business plans)
Publish your video to YouTube
- Sign in to your Vidyard account in a browser, then select Library from the main menu
- Select Share next to a video, then click on the YouTube icon
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Select a connected YouTube account to publish your video to, then click Continue
- If you have not yet connected Vidyard to YouTube, select + Add Another Account
- If you have not yet connected Vidyard to YouTube, select + Add Another Account
- Edit the video details that you want to publish to YouTube (title, description, tags, thumbnail, captions), then click Continue
- Learn more about video details that you can publish or update on YouTube
- Select a privacy setting for your video (public, private, or unlisted), then click Continue
- Learn more about video privacy settings on YouTube
- Review your selections, then click on Continue to Publish Changes to finish
Schedule a video to publish later
During the steps to publish your video, select either Publish now (along with a privacy setting), or Schedule for later.
If you choose Schedule for later, your video will be published to YouTube as private; then, at the selected time and date, automatically become public on your channel.
Sync changes to your published video on YouTube
Whenever changes are made to your video on Vidyard, you can use Sync to keep the corresponding, published video on your YouTube channel up-to-date.
Syncing allows you to copy the updated video details from Vidyard (title, description, thumbnail, tags, and captions) and overwrite your published video on YouTube.
A notification banner will appear in Vidyard to inform you that a change has been made to your video, and that you can choose to sync the updates over to YouTube.
Go to the Locations panel for your video in Vidyard to perform a sync.
- Select the video from your library, then go to Video > Locations in the side menu
- Select Sync next to the YouTube channel where you want to update your published video
- Choose which details from Vidyard you want to copy to YouTube, then select Continue
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Select a privacy setting for your video (public, private, or unlisted), then select Continue
- Learn more about video privacy settings on YouTube
- Click on Continue to Sync Changes to finish
See views from your published videos in Vidyard
Vidyard keeps track of the number of views that published videos receive on your connected YouTube accounts. This allows you to review video performance across different channels from a single dashboard.
Look for YouTube under the View Locations graph in the Insights Dashboard to see the number of views from published videos:
- Sign in to your Vidyard account in a browser
- Select Insights > Dashboard from the main menu
- If necessary, select Change Folders to switch your view of the insights in your account (account-wide versus a specific folder)
- Find YouTube under the View Locations graph
- If you want, use the search bar at the top of the page to filter results to a specific video
Manage your published videos in Vidyard
Each video in your account has a Locations panel to help you keep track of where your video has been embedded or shared, including your YouTube channels.
Use the Locations panel to make changes to your published video and manage the connection between your Vidyard and YouTube accounts.
- Select a video from your library, then go to Video > Locations
- Open the menu (the 3 dots) next to a listed YouTube account, then select an option to manage your video
The table below explains each of the options you have to manage your published video:
| Option | Description |
| Sync |
Use Sync to keep the published video on your YouTube channel up-to-date with the latest changes to your video's details in Vidyard. Choose to copy over any details from Vidyard, including the video title, description, thumbnail, tags, or captions. You can also change the privacy setting of your published video on YouTube. |
| View on YouTube | Go directly to your published video on YouTube in a new browser tab |
| Unlink from YouTube |
Remove the link between the video in your Vidyard account and the published video on YouTube. This action cannot be reversed. Unlinking a video means that...
|
| Account Connection |
Go directly to the Apps & Integrations page to manage the connection between Vidyard and your YouTube account. From there you can:
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Troubleshoot status messages and errors
Because Vidyard uploads your videos directly to YouTube, you may encounter 1 or more status messages to indicate the progress of your upload, or whether a problem occurred that requires you to take action.
You can find status messages in a video's Locations panel in Vidyard. The table below explains each status, and what steps you can take to resolve any errors.
If you are unable to resolve a problem with YouTube, contact our Support Team for further assistance.
| Status message | Steps to take |
| Scheduled for... | No action required. Your video is scheduled to be published to YouTube at the indicated date and time. |
| Last synced on... | No action required. Indicates when the video was last synced to YouTube. |
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Out of Sync Occurs when a change has been made to your video's title, description, thumbnail, tags, or captions. |
You can choose to use Sync to keep your published video on YouTube up to date with the latest changes in Vidyard. Note that Out of Sync only applies to your video's metadata (title, description, etc.). This status does not affect the tracking of YouTube view counts in Vidyard's Insights. |
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Failed to Publish Occurs when the video that you want to publish does not meet, or exceeds, one of YouTube's upload criteria |
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Failed to Sync Occurs when something prevents Vidyard from making an update on your video on YouTube |
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Partially Published Occurs when Vidyard has published your video to YouTube, but was not able to upload your video's thumbnail or captions. |
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Missing Connection A problem has occurred with the connection between Vidyard and your YouTube account. Reconnect the integration. |
You may typically be asked to reconnect the integration if:
Select Account Connection next to an account in the Locations panel to reconnect the YouTube integration |
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Missing Video We can no longer find the published video on YouTube.
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The published video no longer exists on YouTube. As a result:
After 30 days, Vidyard will remove data associated with the published video on YouTube. This means that:
Alternatively, select Remove to unlink the video with YouTube and delete data associated with the published video prior to 30 days. You can then publish the video to YouTube again, if needed. |
Frequently asked questions
Why are Vidyard's settings and features not showing up on YouTube?
When you publish to YouTube, Vidyard directly uploads the video file to your channel. This means that, on YouTube, your published video uses YouTube's native video player.
With your published video, you can then take advantage of YouTube's built-in functionality and its importance as a top-of-funnel marketing channel. However, advanced features from Vidyard (design & access settings, notifications, CTAs, video insights, and integrations with MAP/CRM platforms) are not available or usable directly on YouTube.
What details from my video can I publish to YouTube?
The set of details from your video that you can publish to YouTube differs based on your Vidyard account type (Free, Pro, Business).
For example, Free and Pro accounts do not have the ability to add captions or tags to their videos in Vidyard, so these values cannot be copied over to YouTube. However, when you first publish a video, you do have the opportunity to enter a description and tags that you would like the video on YouTube to have once it has been published.
Regardless of your Vidyard account's plan type, you can always edit the video on YouTube to add your own captions, tags, or other details.
| Video details that you can publish to YouTube (by account tier) | ||
| Free & Pro | Business | |
| Title | Yes | Yes |
| Thumbnail | Yes (static thumbnails only)* | Yes (static thumbnails only)* |
| Description |
When first publishing, you can enter a description and tags that you want the video on YouTube to have once it has uploaded. These are not values that you can copy from Vidyard to YouTube on subsequent syncs. |
Yes |
| Tags | Yes | |
| Captions | No | Yes (captions must be published in order to upload to YouTube) |
| Privacy | Yes, you can choose one of YouTube's privacy settings when you publish or sync changes to your published video | |
Can I choose whether viewers are allowed to embed my published video?
Once the video has uploaded, you can change the setting to Allow embedding on your published video in YouTube.
Vidyard does not set or change this setting when you publish to YouTube or use Sync to update the video.
Can I publish a playlist to YouTube?
No, you can only publish individual videos from Vidyard to YouTube. However, you can create a playlist on YouTube once your videos have been uploaded.
Will Vidyard overwrite or delete my videos on YouTube?
Vidyard will only ever overwrite your published video's details on YouTube if you or another member of your account with permission uses the Sync option to copy over updated details about the video (title, description, thumbnail, etc).
Vidyard never deletes any videos or other assets, like captions, on your YouTube channel.
How do I know when changes have been made to my video on Vidyard?
A notification banner will appear at the top of your video's edit page in Vidyard to inform you that a change has been made, and you can choose to Sync the updates over to YouTube. Only users with the Push to YouTube permission can see or action the banner.
You will also notice that the status of the video appears as Out of Sync in the Locations panel.
You may have to cross-reference with YouTube to identify which video detail was updated (title, description, thumbnail, tags, or captions). Open the menu next to the out-of-sync account in the Locations panel, then select View on YouTube to go directly to the video.
Do I have to sync changes to YouTube every time I make an update in Vidyard?
No. In fact, you may choose to have a different title, description, thumbnail, tags, or captions on Vidyard versus your published video on YouTube. The Sync button simply provides you with the option to easily keep your videos on both platforms aligned.
Does Vidyard update my published video on YouTube if I use Trim or Replace?
Changes made to your video in Vidyard using either Trim or Replace do not apply to your published video on YouTube.
In fact, both Trim and Replace overwrite the original video file in Vidyard, and therefore cause your video to unlink with YouTube. Unlinking means that:
- you can no longer sync your video details from Vidyard to the published video on YouTube
- any future views that the published video receives on YouTube will not appear in Vidyard's Insights (applies to Business accounts)
This action cannot be reversed.
How do I reconnect Vidyard to YouTube if there's a problem with the integration?
If you encounter a Missing Connection error, you may need to Reconnect the integration with Vidyard to resolve the problem.
When an account is in a disconnected state, you have 30 days to reconnect, after which YouTube requires that we remove data associated with the integration. Learn more about reconnecting your account.
- Select the video that you're trying to publish or sync to YouTube
- Go to the Locations panel (Video > Locations )
- Open the menu (3 dots) next to the YouTube account with the error, then select Account Connection
- Select Manage next to YouTube
- Open the menu (the 3 dots) next to the connected account with the error, then click on Reconnect