How to record and share videos in Gmail

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Caroline S.
Who Can Use This Feature?
Self-Service Plans
Free Pro Plus
Business Plans
Essentials Growth Enterprise

With Vidyard for Gmail, you can record and share videos with colleagues, contacts and friends directly from your email inbox.

Simply add the Vidyard's extension (for Chrome or Edge) to your browser to get started.

  • Access and share videos from your library in a new email or thread
  • Combine multiple videos into shareable playlists
  • Record or upload new videos from Gmail
  • Receive notifications indicating who has watched your video(s), and for how long

Here is a brief video walkthrough of how to share and record videos within your Gmail message:

Requirements

  • You must have the Vidyard extension (for either Chrome or Microsoft Edge) added to your browser. If this is not installed, Vidyard will not appear in Gmail.

Open your video library in Gmail

To open your video library in Gmail, simply select the Vidyard icon from the toolbar of a new message.

Selecting the Vidyard icon in a new email to open your video library

Sharing videos in an email message

From your video library, select 1 or more videos to share in an email.

  1. In a new message or thread, add your recipient(s) to the "To" field of the email
  2. Select the Vidyard icon to open your video library
  3. Select one or more videos from your library to share
      • Selecting multiple videos creates a playlist
  4. Click Share to add the video link & thumbnail to your email message Vidyard add-in with several videos selected, focus on insert button to add video to email

Changing the order of videos in a playlist

When you select 1 or more videos to create a playlist, you can change the order of the videos before adding it into your email.

  1. At the bottom of your library, click on the "# Selected" button
  2. Use the up and down arrows to change the order of the videos in the playlist
  3. Select Share to add the playlist link & thumbnail to your email message Vidyard add-in showing videos in playlist with arrows to change their order

Selecting videos from a shared folder

Available to: Workspaces, Vidyard Plus, and Business (Essentials, Growth, Enterprise)


In addition to your personal library of videos, you can also select videos from any shared folders that you have access to in Vidyard. 

  1. Click on Folders at the top of your library
  2. Choose a folder from the list to switch into
  3. Select any videos from the folder that you’d like to share Vidyard add-in showing how to select videos from different folders

Record, upload, or create an AI video in Gmail

Need to send or respond to an email with a personal message? You can record a new video (either camera or screen recording), or generate an AI video (camera only) directly from Gmail.

If you're on a Pro plan or above and already have a video file on your computer, use Upload Video to add it to your library.

  1. Open a new message in Gmail
  2. Select the Vidyard icon to open your video library
  3. Choose the kind of video you'd like to create
    • Select New Video to record your camera or screen, or upload a video file
    • Select AI Video to generate a new video with your AI avatar 

Vidyard app open with options for creating AI video or new video recording highlighted

Once you’re finished, you can select Share to add your video to the body of the email.

Need to make changes to your video before sharing? Click on Edit in Vidyard to change the thumbnail, trim your video, and edit other settings.

Vidyard app with 1 video selected from the library with menu open highlighting ability to edit, and button to share video highlighted

How to sign in with a different Vidyard account

Signed in with the wrong Vidyard account? Select the down arrow next to the Vidyard logo, then select Sign out.

You can then sign in with a different set of credentials.

Vidyard add-in dropdown menu with focus on sign out option

Need support

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