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Protect your video with a password

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Brendan O'Driscoll
  • Updated
Who Can Use This Feature?
Individual Plans
Free Pro
Business Plans
Essentials Growth Enterprise
If you had a paid Vidyard account prior to July 2022, see our legacy plans article to learn more about plan requirements for this feature.

Adding a password ensures that only intended viewers are able to watch your video.

Even if someone else has the link to your sharing page or a webpage where the video has been embedded, the viewer will be prevented from watching unless they know the password.

You can also set limits on password usage and duration. After the password has been used a certain number of times or the duration expires, any subsequent viewers (even if they know the password) will be unable to watch the video.

Set your video to use a password

Select the tab that corresponds to your account type:
  1. Select the  Share button next to a video in your libraryOpening the share options for a video in your library
  2. Select Change to update your video's access settingsSelecting the Change button to update the video's share settings
  3. Select Password Protected, then UpdateSelecting Password Protected as the video access setting
  4. Enter a password of your choice (6-15 characters)
    • Optionally, open the Advanced Password Settings menu to add limits on the number of times the password can be used as well as the number of days before the password expires
  5. Click on Add Password when finishedEntering a password as well as any advanced settings, like a limit on the number of times a password can be used
Additional Requirements: to change a video's settings, you must belong to a Team with the Edit Videos permission enabled
  1. Click on the title of a video in your library to open the edit pageSelecting a video from your library to open the edit page
  2. Select the  Sharing tab, then click on Change to update the video's access settingSelecting Sharing, then the Change button to edit the video's access settings
  3. Select the option Anyone with a password, then click UpdateSelecting the option to restrict the video to only those with the password
  4. Enter a password of your choice (6-15 characters)
    • Optionally, open the Advanced Password Settings menu to add limits on the number of times the password can be used as well as the number of days before the password expires.
  5. Click on Add Password when finished

Entering a password as well as any advanced settings, like the limit on the number of times a password can be used

Allow viewers to request access to your video

When you select Anyone with a password, you're also given the option to allow viewers to request access to your video.

You can enable this setting either with or without an actual password being set. Therefore, either all viewers must request access or only those who have not been given the password.

Learn more about allowing viewers to request access to your video


Enabling the toggle to allow viewers to request access to your video

Edit your password

Select the tab that corresponds to your account type:
  1. Select the  Share button next to the video with the password that you want to editIn your library, selecting the Share button next to the video with the password
  2. Select the Change buttonSelecting the Change button to edit the video's access settings
  3. Click on Update while the Password Protected setting is still selectedSelecting the Update button while Password Protected is selected as the access setting
  4. Open the menu next to your password, then select EditOpening the menu next to your existing password
  5. Change or update your password, then select Add Password again to confirm.
      • You can also update the advanced password settings (password use limit and expiry)

Selecting the Add Password button again once you've changed or updated the password and any advanced settings

Additional Requirements: to change a video's settings, you must belong to a Team with the Edit Videos permission enabled
  1. From your library, select the title of the video with the password that you want to edit
  2. Select the  Sharing tab
  3. Open the menu next to your password, then select EditOpening the menu next your password, then selecting the Edit button
  4. Change or update your password, then select Add Password again to confirm. 
    • You can also update the advanced password settings (password use limit and expiry)

Updating your existing password, then selecting Add Password again to confirm

Delete your password

Select the tab that corresponds with your account type:
  1. From your library, select the  Share button next to the video with the password
  2. Select the Change button to update your video's access settingsSelecting the Change button to access the video's access settings
  3. Choose a different setting (either Link Only or Public), then select Update to confirm. This will automatically remove the password.Selecting a different access setting for the video, like Link Only or Public
Additional Requirements: to change a video's settings, you must belong to a Team with the Edit Videos permission enabled
  1. From your library, select the title of the video with the password you want to deleteSelecting the video from your library with the password that you want to delete
  2. Select the Sharing tab
  3. Open the menu next to your password, then select DeleteOpening the menu next to your password, then selecting Delete

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