Getting Started with Workspaces

When you sign up for Vidyard, your account is free and tied to you as an individual user. Your Vidyard account allows you to create or join a shared workspace to collaborate with other Vidyard Free users.

In this article, you'll learn about,

• What a workspace is
• Who can use workspaces
• How to navigate your workspace
• People in your workspace
• Shared versus personal folders

What is a workspace?

A workspace is a collection of people with the same email domain that collaborate to create and share videos in a central, organized library.

Your workspace allows you and your colleagues to:

• Create and share your videos together, learning from each other's successes
• Organize videos into shared folders to collaborate with your peers
• Invited unlimited people with Vidyard Free accounts to join the workspace

Who can use workspaces?

Anyone with a Vidyard Free account can create or join a workspace with people that have the same email domain. You can only be a member of 1 Workspace at a time.

Navigate your workspace

Your workspace contains several key features to help you create, share, and collaborate with video:

1. Your shared video library: select recordings from your library to edit and share with prospects, customers, and colleagues.
2. Record videos: use the New menu to add videos and folders to your library
   
   • Record new videos with the Vidyard browser extension. Videos that you record are added directly to your personal folder
   • Create new folders to organize videos and collaborate with your peers
3. Folders and breadcrumbs: switch between your personal and shared folders to access different videos.
   • Refer to the breadcrumbs at the top of the library to see what folder you're currently located in (for example, Acme Workspace > Product Demos)
4. Search: use the search bar at the top of the library to find videos and folders in the workspace
5. Notifications: open the Notifications menu to get updates about who's watched your videos, activity in your Rooms (visits, @mentions), and sharing templates
6. Get Help: select the icon to ask a question, watch video walkthroughs, or contact support

People in your workspace

There are two teams in a Workspace, Admins and Users. Users can:

• record new videos
• edit videos (their own or other people's)
• view and access all folders (personal and shared)
• move videos between folders
• create and delete folders

Admins can do all of the above, as well as:

• invite or remove people from the workspace
• accept requests to join the workspace
• rename the workspace

Shared versus personal folders

There are 2 types of folders in a workspace: personal folders and shared folders. You can create new shared folders at any time and move videos between shared and personal folders to stay organized.

• Your personal folder helps you organize and manage the videos that you create with Vidyard. Whenever you record a new video with the browser extension, desktop app, or web app, the video is automatically added to your personal folder.
  • • Each person is given a personal folder when they join or accept an invitation to a workspace. Personal folders are named with the following format:
      Personal Account - emailaddress@company.com
• Shared folders allow people in your workspace to bring together related videos according to a common goal, theme, purpose, or project. Use shared folders to stay organized as a workspace and highlight successful videos to re-use or emulate.