Getting Started with Workspaces [BETA]

When you sign up for Vidyard, your account is free and tied to you as an individual user. Your Vidyard account allows you to create or join a shared workspace to collaborate with other Vidyard Free users who use the same business email domain (for example, @vidyard.com).

In this article, you'll learn about,

• What a workspace is
• Who can use workspaces
• How to navigate your workspace
• People in your workspace
• Shared versus personal folders

What is a workspace?

A workspace is a collection of people that collaborate to create and share videos in a central, organized library.

Workspaces consist of people with Vidyard Free accounts that use the same business email domain (for example, @vidyard.com). People who use a personal email address (such as @gmail or @outlook) cannot create or join a workspace.

Your workspace allows you and your colleagues to:

• Create and share videos together, learning from each other's successes
• Organize videos into shared folders to collaborate with your peers
• Invited unlimited people with Vidyard Free accounts from your company to join the workspace

Who can use workspaces?

Anyone with a Vidyard Free account that uses a business email address can create or join a workspace.

• Your Vidyard Free account must use a business email address (e.g. myemail@vidyard.com). You cannot use a personal address with a domain like @gmail or @outlook.
• You can only have 1 workspace per business email domain
• If a paid Business plan already exists for your company's email domain, you cannot create a workspace for people with Vidyard Free accounts

Navigate your workspace

Your workspace contains several key features to help you create, share, and collaborate with video:

1. Your shared video library: select videos from your library to edit and share with prospects, customers, and colleagues.
2. Upload and record videos: use the New menu to add videos and folders to your library
   • Upload videos from your computer
   • Record new videos with the Vidyard browser extension. Videos that you record are uploaded directly to your personal folder
   • Create new folders to organize videos and collaborate with your peers
3. Folders and breadcrumbs: switch between your personal and shared folders to access different videos.
   • Refer to the breadcrumbs at the top of the library to see what folder you're currently located in (for example, Acme Workspace > Product Demos)
4. Search: use the search bar at the top of the library to find videos and folders in the workspace
5. Notifications: open the Notifications menu to get updates about who's watched your videos, activity in your Rooms (visits, @mentions), and sharing templates
6. Get Help: select the icon to ask a question, watch video walkthroughs, or contact support

People in your workspace

Anyone who joins the workspace has full access permissions. All workspace members can:

• Invite or remove people from the workspace
• Rename the workspace
• Upload videos and record new videos
• Edit videos (their own or other people's)
• View and access all folders (personal and shared)
• Move videos between folders
• Create and delete folders

Shared versus personal folders

There are 2 types of folders in a workspace: personal folders and shared folders. You can create new shared folders at any time and move videos between shared and personal folders to stay organized.

• Your personal folder helps you organize and manage the videos that you create with Vidyard. Whenever you record a new video with the browser extension, desktop app, or web app, the video automatically uploads to your personal folder.
  • • Each person is given a personal folder when they join or accept an invitation to a workspace. Personal folders are named with the following format:
      Personal Account - emailaddress@company.com
• Shared folders allow people in your workspace to bring together related videos according to a common goal, theme, purpose, or project. Use shared folders to stay organized as a workspace and highlight successful videos to re-use or emulate.