When you sign up for Vidyard, your account is free and tied to you as an individual user. Your Vidyard account allows you to create or join a shared workspace to collaborate with other Vidyard Free users who use the same business email domain (for example, @vidyard.com
).
In this article, you'll learn about,
- What a workspace is
- Who can use workspaces
- How to navigate your workspace
- People in your workspace
- Shared versus personal folders
What is a workspace?
A workspace is a collection of people that collaborate to create and share videos in a central, organized library.
Workspaces consist of people with Vidyard Free accounts that use the same business email domain (for example, @vidyard.com
). People who use a personal email address (such as @gmail
or @outlook
) cannot create or join a workspace.
Your workspace allows you and your colleagues to:
- Create and share videos together, learning from each other's successes
- Organize videos into shared folders to collaborate with your peers
- Invited unlimited people with Vidyard Free accounts from your company to join the workspace
Who can use workspaces?
Anyone with a Vidyard Free account that uses a business email address can create or join a workspace.
- Your Vidyard Free account must use a business email address (e.g.
myemail@vidyard.com
). You cannot use a personal address with a domain like@gmail
or@outlook.
- You can only have 1 workspace per business email domain
- If a paid Business plan already exists for your company's email domain, you cannot create a workspace for people with Vidyard Free accounts
Navigate your workspace
Your workspace contains several key features to help you create, share, and collaborate with video:
- Your shared video library: select videos from your library to edit and share with prospects, customers, and colleagues.
- Upload and record videos: use the New menu to add videos and folders to your library
- Upload videos from your computer
- Record new videos with the Vidyard browser extension. Videos that you record are uploaded directly to your personal folder
- Create new folders to organize videos and collaborate with your peers
- Folders and breadcrumbs: switch between your personal and shared folders to access different videos.
- Refer to the breadcrumbs at the top of the library to see what folder you're currently located in (for example, Acme Workspace > Product Demos)
- Refer to the breadcrumbs at the top of the library to see what folder you're currently located in (for example, Acme Workspace > Product Demos)
- Search: use the search bar at the top of the library to find videos and folders in the workspace
- Notifications: open the Notifications menu to get updates about who's watched your videos, activity in your Rooms (visits, @mentions), and sharing templates
- Get Help: select the icon to ask a question, watch video walkthroughs, or contact support
People in your workspace
Anyone who joins the workspace has full access permissions. All workspace members can:
- Invite or remove people from the workspace
- Rename the workspace
- Upload videos and record new videos
- Edit videos (their own or other people's)
- View and access all folders (personal and shared)
- Move videos between folders
- Create and delete folders
Shared versus personal folders
There are 2 types of folders in a workspace: personal folders and shared folders. You can create new shared folders at any time and move videos between shared and personal folders to stay organized.
- Your personal folder helps you organize and manage the videos that you create with Vidyard. Whenever you record a new video with the browser extension, desktop app, or web app, the video automatically uploads to your personal folder.
-
- Each person is given a personal folder when they join or accept an invitation to a workspace. Personal folders are named with the following format:
Personal Account - emailaddress@company.com
- Each person is given a personal folder when they join or accept an invitation to a workspace. Personal folders are named with the following format:
-
- Shared folders allow people in your workspace to bring together related videos according to a common goal, theme, purpose, or project. Use shared folders to stay organized as a workspace and highlight successful videos to re-use or emulate.